While electronic filing of documents can solve the frustrations and storage space issues associated with filing cabinets, they do come with their own challenges. The primary challenge being organization, especially when many people have editing access – like they do on network servers. Below, you'll find tips to help you better organize the file folders on your network servers. Communication- It's important to bring in all applicable parties and departments within the office to first talk about the issues presented by sloppy or otherwise poor document management on the network server. Poor organization leads to inefficient retrieval and workflow, as…

Your network is a vital component of your daily business operations. Every moment without your network results in lost productivity and potentially missed sales opportunities. It needs to be kept safe and managed appropriately.  What does Network Management look like?   Your network consists of the collection of devices that are connected to shared resources. The devices and connections need to be managed to ensure proper configuration and to implement adequate security measures.   Here are some of the common network issues businesses experience:  Incorrect or poor cable connections  Damaged cables  DNS or ISP failure  Lack of space for data transfer  Incompatibility or missing…

It is easy to take the complexity of today’s business technology for granted. A well-supported IT infrastructure makes it possible for today’s businesses to function smoothly. While most employees use the network to remain productive, the members of the IT department work tirelessly to manage and maintain the network that supports this productivity. Without IT staff, networks are subject to security threats, outdated software, and increased downtime. Despite the importance of network management, this isn’t the only responsibility of IT employees. Many IT departments are overworked, understaffed, and under constant stress to keep the network running, among many other responsibilities.…

File sharing solutions are found everywhere. There are countless possibilities for secure file sharing, secure file transferring, virtual data rooms, Google drives, and other file sharing solutions. In today’s world, businesses of all verticals, especially legal, deal with sensitive data and the importance of sharing files securely. With Tri-Copy’s file sharing solutions, we can protect our clients and customer data. In years past, when you needed to share a file, you would simply create an email, add the file you needed to share, and send to the recipients. We didn’t pay attention to the security of our documents or files.…

Cloud service and storage providers offer valuable IT solutions for businesses of all sizes. Many people reap the benefits of the cloud for personal reasons, but most businesses have yet to take the leap. Whether your current on-site data storage seems sufficient or you simply haven’t taken the time to consider cloud storage, reviewing the following advantages is a good place to start. Cost advantage is perhaps the most important benefit to business owners. Cloud storage is more affordable because providers distribute the costs of their infrastructure and services across many businesses. Moving your business to a cloud eliminates the…

Having down-time in a business is wasted time and resources. Whether down-time is the result of natural disasters, software failure, human error or hardware failure, it’s time where you’re not serving customers, making money or achieving business initiatives. Many businesses do not have a process in place to help them bounce back from a lengthy down-time. Dealing with down-time inefficiently can lead to a long recovery, causing delays in business and resulting in a loss of productivity. Tri-Copy offers managed service options to help disaster recovery. Managed services can provide solutions for all of these issues and managed service providers…

We have all heard the recent reports of network hackers gaining access to multifunction printers, causing headaches for IT teams and cyber security personnel. These stories in the news are creating a lot of noise in the industry, overstating the risks of having a printer or MFP installed within an organization’s network. Although this could be cause for concern, multifunction printer hacks are relatively harmless. Typically, a person who wanted to do cyber harm within a corporation wouldn’t spend the effort to attack a printing device. It is important to understand these perceived network vulnerabilities can only be taken advantage…

While IT support is essential, it can be done in-house or outsourced to an IT service provider. Managed IT services helps businesses of all sizes focus on the business they do, instead of the technology that supports it. Before you make a decision about whether or not to use a managed IT service, you need to assess the benefits of understanding if they align with your business objectives. Benefits of managed IT services for a small or larger company. It’s a small initial investment.  Managed IT services help offset the initial investment of technology costs. Updating to new software is…

Having a managed IT service allows you to outsource a variety of IT support tasks you would otherwise need to pay someone to do in-house. When you are making a decision about whether or not to use a managed IT service, you need to look at the benefits to understand where they align with your business objectives. A managed IT service offers several benefits for large and small businesses. Consider the cost savings, and how you could reinvest that money back into your own business. Predictable monthly costs. When you have a successful business, it’s important to keep a close…

The cloud is a way to store data without taking up space on your personal computer. Storing data is a central, fundamental function of computers and computing environments. Below are some of the benefits of having a cloud. Cost- When you store data in the cloud, you aren’t paying for servers and the fees to maintain them. Cloud services often operate on a pay as you go, so it can be more cost effective and cost predictable. Scalability- The cloud is here to help your business grow. It is quick to adapt to any businesses and their needs. It also…

In schools and throughout entire school districts, printing serves a central role. As technology evolves, schools are keeping up with these changes and they have to do so on a limited budget. With Managed Print Services, schools can stay current with their print technologies and stay within their budgets. Managed Print Services addresses many of the print-related issues school systems face. By working with a managed print provider, schools are able to uncover how their current print environment can improve. Signs of an inefficient print environment: Many different device models Multiple vendors for supplies and maintenance Frustrated teachers and students…

Advancing law technology has pushed firms to move faster than normal to implement the changes necessary to benefit the possible strategic growth and survival. Below, insight into some of the most prominent trends and challenges for law firms in 2017, are outlined. Law firm design- Firms have begun using less space for their offices. They are changing their work styles and using remote offices or even telecommuting.  Utilizing a smaller work space will be addressed with a facility management system such as Teem, a Konica Minolta cloud-based solution used for conference room scheduling and management that will improve productivity. Mobility…

We all know that copiers copy, print, scan, etc, but some copiers have various software apps that help boost their productivity. Document management software converts, searches, and stores your business documents. In the copier industry, service and experience is the difference between a print fleet optimized to meet your business objectives and a bunch of copiers and printers thrown together haphazardly. Copiers and printers come in many different sizes, speeds, output capabilities, and many other functionality choices. As your business changes, so will your printing and copier needs. Finding the most cost-effective and productive office equipment can become harder. Make…

All small businesses have to claim deductions yearly. There is an amazing way to go about claiming said deductions and it is called Section 179. Section 179 recently became a permanent part of the Protecting Americans from Tax Hikes Act, allowing businesses to invest in their own business and deduct all of their equipment purchases. What exactly is Section 179? Section 179 allows small businesses to invest in new equipment that will help them succeed, and allow them to use it on their taxes as a deduction each year. This means a company can purchase a new copier or business…

Managing information without an information management strategy will result in high risks and could damage your relationship with your customers. If your business is a small or medium business (SMB) or a large business, your company’s data is your most valuable asset. If this information is unstructured, your internal costs of doing business is high and the process is outdated. There is a better way. The importance of information management has been increasing in different organizations; however, there are still many companies that haven’t put a priority on implementing an enterprise content management system. Why? We are going to address the top…

Our mobile phones are our lives. We use them to connect with family and friends, to check our email, and to check out the latest news on social media. Because of that connectivity, we are all able to be a mobile workforce and perform the majority of our jobs from anywhere. Konica Minolta is growing with the times and is leading the industry by identifying and meeting the always changing needs of customers who require the ability to efficiently capture, share, manage, and transform their needs on the road or at the office. Our Bring Your Own Device (BYOD) functionality…

Most of us have already heard about Microsoft and Dropbox working together to make our online storing and file syncing a much better experience. There is a growing investment in fully integrated document management solutions such as Xerox’s Docushare and IBM’s FileNet. The field is a myriad of providers that are the ones that own the business relationship and not the ones that cater to consumers. Gartner reviewed its Magic Quadrant for the enterprise file synchronization and sharing (EFSS) market. It was predicted that less than 10 percent of today’s vendors would still have standalone offerings in 2017. It is…

Enterprise content management (ECM) is the systematic collection and organization of information that is used by a designated audience, whether it is a business executive or customers. When it comes time to implement your ECM, there are some areas that many businesses make mistakes. Making the transition to your new ECM solution should be easy and smooth. The following is a list of the five most common pitfalls that are experienced while implementing the ECM solution transition and the best methods to go about avoiding the same mistakes during your transition. Disorganization. Most businesses will implement a paperless ECM solution…

With so many services these days wanting to help you store your files online, they might all seem like the same thing.  Dropbox, Google Drive, OneDrive, iCloud Drive and other file-syncing services are convenient, but they also sync deletions and changes. You can often recover deleted files or undo changes, but they shouldn’t be your only backup method. Online backup services, on the other hand, offer a double layer of security by first automatically encrypting your files with a private key that uniquely protects your data and then storing them online on encrypted drives. The copy of your files on the remote servers does qualify as…

Transform your financial document workflow process into one that’s streamlined, automated and secure. Tri-Copy’s solutions tailored for finance provide the speed and productivity you need to properly route financial documents, process data and control costs. Our solutions will be the best investment you can make for your everyday operations. Tri-Copy has decades of experience serving the needs of our finance customers.  We provide financial institutions of all sizes with solutions to ensure compliance with fast-changing regulatory demands, secure financial records and client confidentiality protection, including protection of Personal Identifiable Information (PII) while improving IT management and services, streamlining financial document…

Organizations like yours are turning to Tri-Copy for document management solutions that can effectively leverage the power of technology to make your operations more efficient.  By integrating with your line-of-business systems in finance, healthcare, admissions,  accounts payable, contracts, government and more, we can help your organization streamline operations and provide customized solutions for agenda management, case management, claims and loan processing and logistics. Document management solutions and software provide you with the ability to capture documents in electronic format and store them on a network or in the cloud for your employees to access almost instantaneously. It allows you to…

The goal of optimization is to create efficiencies that can lead to more capacity, lowered costs and increased profitability. Tri-Copy provides solutions and services that are tailored to your operation, using LEAN methodologies and tools to eliminate waste, decrease non-value added steps and reduce overall touch points. Tri-Copy provides LEAN Workflow Assessments to pinpoint operational processing methods and related personnel. We make recommendations that, when implemented, save touch points; eliminate wastes of time, motion, materials and inventory costs; and reduce non-value-added steps. A detailed assessment provides you with the critical information needed to understand the ROI of making changes to…

Everyone knows that business has changed immensely in the last five years. As we’ve adapted to these changes, Tri-Copy’s focus has centered upon three essential areas: equipment, solutions and service. Successful businesses require current reliable equipment and the latest workflow solutions to remain competitive and productive. We understand that you need a professional as a technology consultant, assisting you in your business’s efforts to streamline outdated machines, business workflows and processes.  It is equally important that your needs are supported by a local responsive provider. If your company faces the challenge of an aging infrastructure, it is important to partner with an…

Remember the ending of “Indiana Jones,” when the Ark of the Covenant is wheeled through a giant government warehouse, to be stored amid acres of similar boxes? That scene is reminiscent of the hunt a paralegal would undertake to find a piece of evidence, the proverbial needle in the haystack. That paralegal might find himself in a room filled with boxes of paper files.  He would painstakingly go through each box, index all the documents and keep a manual log. Whenever someone wanted documents, the paralegal would go into this war room and use the paper log to find specific…

Invest in paper-saving technology. Most multifunction printers on the market these days offer paper-saving options such as double-sided copying and printing as well as sophisticated print preview options that reduce unwanted hard copies. Today’s printers are also highly intuitive and can automatically delete duplicate or old print jobs hanging in the queue. Scan documents and then distribute them via email instead of printing out multiple copies. Save paper by sending and receiving faxes electronically. Invest in a records management system. Consider converting paper files to electronic files and designing custom archiving strategies for easy access, enhanced security and better storage.…