When was the last time you thought about how much your business spends on printing? For many companies, printing is a hidden expense that doesn’t get much attention, but the costs add up quickly. In fact, printing can account for up to 6% of a company’s revenue, and that’s not even factoring in the time and resources spent managing printers, ordering supplies, and troubleshooting issues. These inefficiencies can lead to unnecessary waste and higher costs, but they don’t have to. Investment into Managed Print Services in Atlanta (MPS) gives businesses control of their printing processes, reduces waste, and saves money.…

Tired of spending a fortune on your company’s copiers while dealing with constant printer breakdowns? Traditional paper-based systems can be a real headache, and while those initial copier prices from big brand stores might seem attractive, maintenance costs quickly skyrocket as overall, 6% of a company’s revenue is spent on printing throughout the year. Not to mention the terrible fight with frustration when the machine is acting up. Our goal at Tri-Copy is to eliminate these frustrations and keep the budget in check with a smarter solution for your business. Managed print services. Here’s how expertise in print solutions, including…

While there are many printers on the market, not all of them provide the best solutions for running a business. Disruptions caused by printer issues can seriously dampen your team’s daily tasks, which tumbles down to reduced productivity and increased frustration. We’re focusing on troubleshooting common printer issues to help maintain that seamless flow. This blog specifically helps you with our popular printer for the best in Konica Minolta printer support. Why It’s Best to Have Konica Minolta Printer Support Konica Minolta multifunction printers and copiers are designed to meet the needs of virtually any business. These printers offer key…

In today's fast-paced, interconnected world, communication lies at the heart of every successful business and personal relationship. As technology continues to evolve, traditional means of communication are being replaced by more efficient and cost-effective solutions. Voice over Internet Protocol (VoIP) services have emerged as a game-changer, revolutionizing the way we connect, communicate, and collaborate. This blog delves into the significance of VoIP services in our contemporary landscape. Cost Efficiency: One of the most compelling reasons businesses and individuals are turning to VoIP services is cost savings. Unlike traditional phone systems that rely on dedicated lines and infrastructure, VoIP leverages the…

The i-Series houses a powerful engine, a quad-core Central Processing Unit with standard 8 GB of memory, and 256 GB SSD, which allows for quick-response, high-performance operations. With an additional combination of full-speed media printing range, high-speed one pass dual scan doc feeder, digital skew correction, and large capability trays, expertly blends reliable functionality with versatile serviceability.  High-resolution Color print/copy at up to 65ppm  Mobile print support with access point capability  Dual scanning option at up to 280opm  Max paper capacity of 6,650 sheets  Data Sheet  Learn more about the power of the bizhub C650i  Secure network integration, data encryption, and advanced user authentication …

Five ways Tri-copy’s Konica Minolta printers are ideal for the healthcare industry for HIPAA compliance: 1. User Authentication / Account Job Tracking: Konica Minolta devices (as standard factory equipment) offer the feature of User Authentication and Account Job Tracking by user (accountability). This is standard in most current models. 2. Password Protection: When programmed, the device can be set up to allow copies or prints only by users who have a valid password or account number. Users who do not possess a valid password or account number cannot make a copy or produce a print. 3. Account Tracking: When Account Track is…

Printers and copiers have earned a certain reputation for being high maintenance. But just like most other sophisticated devices, a little bit of prevention and care goes a long way towards heading off major issues. Unfortunately, while most of your software, systems, and computers probably receive that care, the office copier often is neglected until it is too late. To keep your copier happy and avoid many common reasons it may break down, let’s explore easy ways you can head off costly repairs. Daily Maintenance Tasks 1. Shut down your copiers You should turn your copier off at the end…

Printers can be a large financial investment, and with the number of changes businesses have had to accommodate in recent years, the process of researching and purchasing a new printer is often moved down the list of priorities as more urgent matters present themselves. However, old printers are like old home appliances in some ways. They have a way of eating into your monthly budget with maintenance needs, supply costs and energy use. And they also eat into your productivity every time they malfunction. When should you keep your old printer and when is it time for an upgrade? Replacement…

There are several factors to take into account when considering Managed Print Services for your organization. The first financial factor is the cost-saving benefits managed print services delivers when it comes to maintenance and supplies. And the second financial factor is the actual expense of the services. Managed Print Services costs money while saving businesses from having to make large capital expenditures in the process. However, what many businesses forget to take into account is the third, and final, financial factor in the Managed Print Services triangle: revenue growth. Employing a managed print services provider isn't just about spending money…

When it comes to selecting the right copier for a business office, one size does not fit all. Selecting the best copier offers benefits for employees and a business's bottom line. When considering which copier or printer is right, businesses should consider the following questions: How will the copier be used? Make a list of tasks you expect your office copier to perform. For example, many businesses use their copiers for copying, scanning, faxing, printing, folding, stapling, binding and saddle stitching. With the right office copy machine, these tasks can be automated. It's a good idea to separate the task…

You might have heard about Managed Print Services, but maybe you’re not sure whether it's a service your business would benefit from. After all, how complex can it be to take care of a few printers and copiers? Instead of asking how hard caring for print equipment is, ask yourself the following questions and uncover the value that a Managed Print Services program can provide to your business. Do you have print technology in your office? Whether you have three devices in your local small-town office or hundreds of printers in 10 offices across the country, Managed Print Services can…

Sometimes, a copy machine can be the hidden-gem investment that helps your business grow exponentially. Modern business is all about streamlining efficiency and figuring out how to get more work done in the same amount of time. Cutting-edge software products, optimized workflows, and a well-structured chain of communication can help your business.   Whether you want to know what to look for in a new copy machine, or you want to help your team make the most of the copier you already have, here are nine features you need to know about, in order of importance.  AUTOMATIC TONER ORDERING  When you get busy, re-ordering toner is…

The inkjet vs laser printer debate isn’t about which one is better. It’s about which one is the right tool for the job you’re asking it to do. They both serve the same general purpose, but they use distinct methods that might be more efficient for a given task. The defining difference between laser and inkjet printers is the way they apply substance to paper. Inkjet (or bubble jet) printers use hundreds of tiny nozzles to spray liquid ink onto the page. Laser printers, on the other hand, use light to melt toner onto the page instead. Do Laser Printers…

Running a business during a global pandemic is, no doubt, an extremely challenging task. Since the beginning of all COVID-19 disruptions, about 43% of businesses have temporarily closed in the United States. From an economic standpoint, these drastic changes, despite being temporary, can bring about massive consequences for the months and years to come.  As a business owner, you must immediately implement new strategies to minimize the potentially detrimental consequences of the current situation. This can be accomplished by implementing an effective remote work policy or providing tools and resources to make tasks easier during this crisis. Remote work is proven…

Quality document workflow management systems serve a variety of efficiency purposes. Ranging from the preservation of documents and the ease of their accessibility to providing tracking and status, this time-saving system can be customized to almost any industry or business situation. But to find the most cost-effective solution, and one that will grow in tandem with your organization's needs, some decisions need to be made up front. Without the right planning, you risk wasting time and money. Figure out the problem you're trying to solve. Having too much paper isn’t the only reason to implement document management. Common problems addressed…

School budgets require give and take to make everything come out even at the end of the fiscal year. Managed print services have helped hundreds of schools and districts save money and wisely manage their print environment.   School budgets can be complicated. When the end of the fiscal year comes, each principal in each school likely needs to make last minute spending decisions, and when it comes to printers, schools often load up on toner and maybe a couple of new devices.  It’s not always planned out and strategic, and there is a better way. That’s why so many schools and school…

Why print security should be a top priority. Threats to cyber security are on the rise, which means that various industries need to change the nature of how they do business by fully integrating digital technology and data. In the past, businesses would only ensure that their internal software was protected against such risks, however, more and more businesses are realizing that printers can be a vulnerable entry point for hackers to exploit. Potential challenges your business may face. It is necessary to understand the security risks your business faces, related to printers. Regardless of the size and nature of…

Every business works with sensitive information. A few examples include employees' tax information, salary and insurance details, medical information, legal documentation, student records or termination papers. Depending on the nature of your business, you might also be dealing with sensitive customer information. It is your responsibility, as an organization and employer, to keep this information secure. Secure printing software can be an important part of your security process.  Secure printing software is one tool that controls the transfer and production of sensitive information. It works by tying the user to the document by requiring that user to identify him/herself at the printer (via a…

If you are like many companies, print management is not a top priority. For nearly any business or industry, effective print management can provide significant benefit, but no one has the time to take control and truly make it a primary focus. Without this attention to detail, print costs and workflow can easily get out of control. Many organizations believe their print technology is currently being monitored and well managed; but upon taking a closer look, it simply isn’t the case. This is the result of print management being handled in-house, which often means there is a lack of strategy…

The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it. Here are some things to remember to get the most out of your document management tools.  What gets measured gets done. You’ve got to set goals before embarking on document management, and it's important to establish quantifiable goals. Just plugging it in and hoping it begins to improve all your processes is a recipe for failure.   Names. This might take a little time, but sitting down with your…

In today's world where business is dominated by cloud computing, file sharing, smartphones, and tablets, it may seem outdated to have a need to print out information on paper. But as you know, many areas of industry still rely heavily on printing to communicate effectively with clients and coworkers. When it comes to printing, there are a variety of options. One decision you'll have to make is whether local printers or network printers will better serve the needs of your company. What is the difference between local and network printers, and what do you need to know when making your…

Business printing costs can be difficult to manage, and they are oftentimes higher than you would think. Finding the true cost of printing within your business means gathering all print-related expenses and assessing them. In this post, I'll be covering which expenses affect your overall printing costs as well as some strategies for lowering those costs. Printing expenses include all supplies used for printing, along with the costs of the print equipment itself, maintenance, and repair expenses. While most would think business printing costs are down in the digital age, the average business employee prints 10,000 sheets of copy paper…

Managed print services has been a popular topic lately as more and more companies realize its many benefits, such as workflow efficiencies, hard cost savings, and ongoing return on investment. We are going to be discussing the benefit of printer repair and replacement within the Managed Print Services(MPS) program. Printer Management: Printer repair and replacement can be time-consuming and costly, but having an MPS program places this task in the hands of a managed print provider. Here’s a high-level overview of how this program is implemented: Your MPS provider conducts an inventory of your current printing fleet - across all…

DIY projects are right at our fingertips with Pinterest and YouTube. DIY projects can be fun and successful, however, there are some things best left to professionals. Even if you have a history of success with setting up new devices and troubleshooting, network printers are smart, multi-functional, and equipped with their own hard drives. With the increased sophistication of today’s print technology, it may be time to step away from print management and leave it to Tri-Copy, the experts. Implementing and configuring print management software correctly is not easy. A lot of clients get frustrated and don’t end up with…

Print Management solutions, like those offered by Tri-Copy, help companies gain control of print, copy, scan and fax jobs based on individual users to reduce costs and increase productivity and document security. The data collected can be used for simple tracking of things like identifying who’s printing too much color, who’s printing single sided vs. saving paper by duplexing, or who’s printing to expensive desktop printers. The data also can be used for client billing. Print management is commonly used across all verticals when they would like to know exactly who is doing what for all of the above –…